How secure file transfer protects information

     

A recent Business Insider report proclaims that "data security is not important until somebody steals it." This may sound like a "duh" statement, but it is actually one that is incorrect.

What it should say is that securing data is important before somebody steals it, especially when it comes to file transfers. That's because data security is never more necessary than when information is leaving the company network.

A company might do all it can to protect sensitive information while it's in its possession, but what happens when it's not? Fortunately, the issue has been addressed with secure file transfer business integration solutions.

There are many ways a solution can protect files, contracts and product orders, among other information, when it is sent between business partners. Here are three:

1. Visibility

Many organizations continue to rely on file transfer protocol tools to send and receive business files, despite the technology's numerous pitfalls - one of which is a lack of visibility. When utilizing FTP, companies are basically sending sensitive data blind. They have no knowledge of who sent what files to whom, when and how often.

That's not so with a secure file transfer solution. Many such solutions allow companies to track their transmissions, giving them a better idea of how their employees send and receive documents.

2. Encryption

The biggest knock on FTP is the complete lack of data security measures. Nothing. Nada. Zilch. It doesn't take much for a capable cybercriminal to intercept an FTP transmission, breaching the data and placing the company in the public doghouse, not to mention the legal and compliance implications.

Unlike FTP, secure file transfer tools generally encrypt all commands that are sent with the information. That includes the username and passwords attached to an account.

Still, according to a recent survey from a solutions provider, 30 percent of respondents don't have any safeguards in place for file transmissions.

3. Transmission notifications

If FTP is the most popular form of sending and receiving business document, email would have to be a close second. However, there is no guarantee that a file has reached its destination when using email.

The same report found that 85 percent of respondents can't confirm that outgoing files reached their destinations. To rectify this issue, secure file transfer solutions feature transmission notifications that inform a company when a task is completed and the information has been received.