A file transfer tool is among the most important forms of business integration in use by today's companies. Given the sprawling supply chains leveraged by the modern company, a solution for sending and receiving files and documents has become a necessity.
Though many file transfer solutions exist, not all are created equal. Still, as a recent Network World report stated, organizations remain lax when it comes to the sharing of business documents, many of which can be filed under "sensitive."
Despite the availability of secure file transfer business integration solutions, many companies choose to go with tools that are anything from unreliable to lacking proper data security measures. The Network World report highlighted several misconceptions as to why this may be the case.
1. Completing transmission is all that counts
That statement is only partially true. Sure, getting a file from point A to point B is important, but it's not all that's important. According to Network World, other considerations should include visibility, setting and enforcing file controls and the movement of big data.
Securing a file in transit is next to impossible without visibility or access control measures. After all, getting a document to its destination is all but useless if the information is unknowingly intercepted along the way.
2. The company doesn't transfer sensitive big data
Hate to be the bearer of bad news, but that simply is no longer the case for a majority of organizations. Big data is a challenge that nearly all companies are facing today, so chances are yours isn't the exception.
3. Employees only rely on work email
That's about as naive as it gets. The truth, as unfortunate as it may be, is that employees will use whatever is easiest. While that may be their work email account during regular hours, that probably isn't the case the rest of time.
So, if an employee has a file to transfer and it's after the 5 o'clock bell, chances are he or she's going to rely on a personal account. This is a nightmare for companies, as they have virtually no control over the use of personal accounts, especially if an employee is out of the office and no knowledge of any security measures is being used.
As a PCWorld report published last month stated, just about every kind of data breach can be avoided if the right steps are taken and proper solutions are in place.
Does your file transfer solution promote smooth B2B integration?