In a white paper drafted by Osterman Research, the features and functionality of managed file transfers in a cloud-based environment were analyzed to help users identify what is most important to consider when selecting a solution. Companies of all sizes and industries are benefiting from managed file transfer solutions in the modern marketplace, as the technology aids in governing and automating data exchange between two entities. There are many types of managed file exchange options to choose from, including person-to-person, system-to-system and system-to-person. Each of these types must be protected against external threats or data loss, and should work seamlessly with existing infrastructure to offer a high return on investment.
There are numerous challenges that can arise when a company looks to increase its file transfer functionality. Many forms of managed file transfers involve email, FTP, scripting or other channels through which information is distributed. These solutions can be useful, but often lack monitoring capabilities, making internal security checks and external compliance audits a nightmare. As a result, many managed file transfer providers not only offer technology solutions, but guidance on best practices. Expert consultants can demonstrate how businesses should enforce compliance issues for all types of file transfers to increase security, automate data transfers, and boost efficiency and productivity.
As the use of cloud computing technology is growing exponentially, it is only natural for there to be specialized products and solutions for cloud-based managed file transfers. A cloud environment enables a company to remain flexible and continually expand its business connections, data and the number of users accessing mission-critical information. This can lead to faster growth, as well as a constant demand for tighter security and more transparent oversight.
What to look for
According to the white paper, companies that are able to manage the technology themselves should select a solution that offers full administrative control over the content and access rights. The solution should also offer full encryption capabilities for optimal security, as well as the ability see business processes and eliminate redundancy. Companies that opt to work with experts for professional management of the technology can enjoy the same perks without sacrificing manpower and resources to oversee the projects. No matter how managed file transfer technology is deployed within a company, cloud-based versions of the technology offer:
- Minimal upfront costs
- More predictable expenses in the long-term
- Easy upgrades
- Enhanced scalability
- Tight security
- Disaster recovery
- Integration with existing infrastructure
The goals of managed file transfer solutions include improving company governance of information sharing, boosting processes and workflows between users, increasing security and reliability of all data transfers and reducing reliance on insecure systems such as email to distribute data. The more information provided to decision makers with each transfer activity, the easier it is for companies to remain compliant with regulatory standards, identify problems quickly for fast resolutions and develop best practices to support growth and expansion.
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