A dilemma many businesses encounter is how to best handle the transfer of files on an individual user level. Depending on the type of business you're in, you may need to transfer files on a daily basis. For example, if you're a lawyer you might need to send a brief over to a colleague in a pinch. If you're in advertising, you might need to send a pitch over to a client complete with images and video. Whatever the case, business users often need to send files to colleagues or third-party connections, and it can often get complicated.
There are only so many ways to transfer data, and many of those ways are not ideal. Consider email. If you're attempting to send a large media campaign over through email, you will most likely get rejected due to the size of the file. You might then try your hand at a consumer-based cloud service like Dropbox. Unfortunately, Dropbox has a history of security issues, including stolen accounts and data left accessible for anyone. With these traditional solutions, you might be better off physically delivering the file yourself.
And then there's the issue of IT. Common file transfer solutions, like FTP, require IT involvement. And IT must worry about putting too much demand on servers, avoiding a security breach and remaining in compliance of government or industry standards. Setup and administration of transfer tools are also concerns for IT. These tools have to be user-friendly and easily deployable, while minimizing involvement from IT. At the same time, the tools must be IT-friendly, providing the security and control IT needs, without becoming a huge burden on servers.
The answer for both business users and IT is a person-centric managed file transfer solution, like IBM Quickfile, which provides virus protection and data security, an easy-to-use platform, and the ability to transfer large files quickly. Quickfile negates the need for FTP and cloud-based services and addresses the needs of business users, IT departments and IT security leaders.
From a business user's perspective, a person-centric managed file system ensures that they can send a file without the involvement of IT, can stay organized and in control of who they send their files to as well as which files they send, and can pinpoint delivery status to avoid any disruption to projects or transactions.
From an IT and security leader perspective, security will be ensured as data is encrypted using AES-256 and has firewall protection, costs will be lowered as IT involvement in individual file transfers will be minimized or eliminated, and server costs will be minimized. In addition, the speed of transferring files will be notably quicker, increasing efficiency across the enterprise.
There's no doubt that business users are increasingly in need of quick and safe file transfer, but unfortunately, common solutions – like email, FTP and consumer cloud-based services – are inadequate to meet today's and the future's demands. Enterprises should consider a person-centric managed file solution, like IBM Quickfile.
Learn more about person-to-person file transfer and how QuickFile can be applicable in your own business by registering to view our complimentary webcast: