|Sending and receiving business files and documents is an important practice for companies in all industries. Contracts, invoices and order forms are shared regularly between business partners to ensure the supply chain runs smoothly.
However, many organizations continue to utilize transfer solutions that are either insecure or unreliable, including file transfer protocol and email. Neither is a robust business integration solution when companies need to send business documents that contains confidential information.
Instead, organizations are encouraged to deploy secure file transfer solutions. The reasons for doing so, according to experts, are many.
The name says it all. With secure file transfer solutions, companies are given the peace of mind in knowing that whatever information they transmit will remain out of the wrong hands. Unlike FTP, secure file transfer solutions are not vulnerable to cyberattacks and subsequent data loss.
That's because nearly all managed solutions include a sophisticated layer of encryption to protect information. That means, even in the unlikely event that a transmission has been hacked, the stolen data will be rendered useless thanks to the data security measure.
Timing is everything when it comes to sharing business documents. Often working on tight deadlines, a company may need an order filled quickly or a business partner to sign off on a document as soon as possible.
For the most part, companies view email as the quickest form of business communication. While that may be true in some cases, it's not necessarily the case for business documents.
Many email platforms place limits on the size of files that be attached to a message. The problem can be further compounded if the recipient's company has installed an email filter that contains its own restrictions. That's never a problem with secure file transfer, as companies can send and receive files no matter how big or small they may be.
Tracking file transmissions is nearly impossible when using either FTP or email for information sharing. Both utilize individual accounts protected with usernames and passwords, which doesn't allow business managers to see if the appropriate documents have reached their destinations.
With secure file transfer, all sharing is done from a central location, so the company can view who sent what documents where, as well as when they did it.